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Lynn University Archives

Gifts and Donations

Gifts and donations to the Lynn University Archives must be discussed with the University Archivist prior to donation. Drop off donations will not be accepted. 

Due to the high cost of processing donations, the Archives reserves the right to decline gift offers at its sole discretion. Donors who offer materials or collections which the Archives declines may be referred to other libraries or charitable book donation programs.

Received materials will be evaluated in accordance with criteria consistent with the Archives Collection Development Policy. Upon receipt of a gift, the materials become the property of the Lynn University Archives. Once items are accepted, the Archives is responsible for determining the retention, location, cataloging treatment, and other considerations relating to the use or disposition of these materials.

Those materials not added to the collections will be disposed of at the discretion of the Archives – including donating to another library or non-profit, re-selling to a local bookseller, or recycling. Recycling gifted materials will generally be the last option after attempts to donate or re-sell are not successful.

In general, the Archives considers the following not to be acceptable as gifts:

  • Materials which duplicate existing holdings or fall outside the scope of the Archives Collection Development Policy
  • Gifts to which the donor has attached conditions or restrictions, such as retention, housing, classification, and use
  • Periodicals and subscriptions
  • Photocopies or facsimiles of original materials
  • Damaged and/or brittle materials
  • Materials that may be affected by mildew or mold
  • Materials heavily marked by pen or pencil
  • Artwork of any kind