Inactive records that have been identified for their enduring historical value shall be transferred to the University Archives upon approval of the University Archivist. University records and the boxes or envelopes in which they are transferred to the Archives shall be clearly identified and labeled before transfer, and departments transferring records to the Archives shall supply the Archives with a complete inventory of the records being transferred. When records are not approved for archival retention, the sending department will be notified and allowed to decide whether the materials are to be returned or discarded/shredded. Depending on the rate of record accumulation, records will be sent to the Archives annually or on a schedule agreed on by the office representative and the Archivist.
Physical records may be transferred to the Archives via Interoffice mail or you can drop off records to the Archives (1st floor of library, west of the Alumni Room). The Archivist can also coordinate a pick-up by the Facilities department if needed.
Electronic records can be transferred in a few different ways. Contact the Archivist to discuss the best method of transfer for your situation. All files should be properly labeled.
All records must be accompanied by the following information: