Records transferred to Archives become the administrative responsibility of University Archives, and unless otherwise stipulated by agreement, such records shall reside permanently in the Archives.
Many University records housed in the Archives are subject to unrestricted public access. The University records to which access is restricted may be examined by staff from the department of origin of those records upon the request of the administrator of that department and in agreement with the University Archivist and General Counsel.
Examples of restricted access records include, but are not limited to:
To help guarantee the preservation, integrity, and security of records that have been turned over to the Archives, access to records housed in the Archives shall be on-premises and by appointment only. The collection is non-circulating and items may not be removed from the Archives. The Archivist may agree to photocopy or scan records if the condition and integrity of the original records will not be in any way damaged or otherwise altered during the process of placing them on scanners or photocopiers.
Many records and materials housed in the Archives are unique and irreplaceable and therefore require great care while being handled. The following are rules of use for the Archives: